Payroll/Benefits Administrator

My client a Food Distribution Company is looking for a Payroll/Benefits Administrator  to join their team. This is a FT position that reports directly to the Director of Human Resources. My client offers a comprehensive benefit package which includes medical, dental, retirement savings, paid vacation, and much more. Candidates must be an expert in running and processing weekly payroll using a well-known payroll system and handling benefit administration. This is an ideal position for a candidate who has excellent Accounting & Payroll experience with some HR knowledge.

 Payroll/Benefits Administrator   Responsibilities:

• Ensures accurate and timely processing of weekly payroll including, benefits and taxes compliant with federal and state wage and hour laws.


• Maintains well documented and well-organized payroll records.


• Responds to employees’ questions regarding pay checks, benefits and W2 forms.


• Researches and works with HR and Finance team and PAYCOM to correct payroll errors to include balance adjustment, manual check processing for over/under payments and quarterly amendments.


• Maintains accuracy and integrity of timekeeping system by auditing and correcting issues.


• Critically reviews and analyzes current payroll practices and procedures to recommend and implement positive changes and solutions. Creates and maintains Payroll Practices and Procedures policies and Payroll Manual.


• Reconciles benefit vendor invoices and payroll deduction reports.


• Prepares Audit schedules for the company annual audits and tax return.


• Correspond with vendors and respond to inquiries regarding chargebacks.


• Aide in disputes for any unauthorized vendor deductions.


• Monitor vendor accounts for non-payment and delayed payment and initiate collections on past due accounts.


• Identify and resolve any discrepancies in the accounting records.

Human Resources Responsibilities:

• Works with HR to ensure new hires, terminations and related employee changes paperwork (FLSA status, compensation, FMLA administration, part-and full-time status) and action items are processed timely and accurately.


• Generates reports for monthly, quarterly and annual dashboards.


• Prepares various government regulated reports and surveys, including but not limited to compensation, EEO, etc.


• Assists with special functions, employee events, health and benefits enrollment and other activities as directed.


• Process employee expense reports and ensure compliance with the Company’s travel and entertainment policy.


• Thorough and up-to-date knowledge of all Federal, state and local labor laws

Qualifications for the  Payroll/Benefits Administrator :

• A.S in Human Resources /or related field a must


• 3+ years’ experience in Payroll/Benefits Administrator within Food and/or Beverage or Warehouse company.


• Bilingual (Spanish) a Must


• Experience processing payroll, including time and attendance and PTO tracking


• Experience in benefits administration with programs such as medical, dental, vision, FSA, life insurance, 401(k), COBRA.


• Ability to work flexible hours, including evenings and weekends.

 Payroll/Benefits Administrator Requirements:

• Experience with the Paycom payroll system preferred.


• Excellent written and verbal communication skills


• Excellent interpersonal skills, must be a self-starter and have impeccable attention to detail, and work well in a fast-paced environment.


• Excellent analytical and computational skills

 IND1 Salary: $62,000.00 to $68,000.00 /year + Benefits